Privacy Policy
Policy information | |
Organisation | The Data Controller is Adnaan Ahmad Research Limited (AAR), a limited company registered in England and Wales (registration number 10040681) the registered office of which is at 36 Mizen Way, Cobham KT11 2RH. You can contact the data controller by writing to AAR, 36 Mizen Way, Cobham KT11 2RH or sending an email to adnaan@thetechanalyst.com.
AAR have no Data Processors, in relation to personal data, i.e. any person (other than an employee of the data controller) who processes the data on behalf of the data controller.
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Policy operational date | 01/05/2018
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Policy prepared by | Adnaan Ahmad, the Data Protection Officer.
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GDPR | The European General Data Protection Regulation, comes into force on 25th May 2018 and is the basis of this Data Protection Policy.
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Introduction | |
Purpose of policy | This Data Protection Policy sets out how we, AAR, collect, store and use information about you when you use our website, www.thetechanalyst.com and where we otherwise obtain or collect information about you.
The reasons for the policy are to comply with the law, follow good practice, to protect clients, staff and other individuals and to protect the company.
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Types of data | We collect individual information from our company staff and individual and company information from consumers of our research.
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Policy statement | This Data Protection Policy complies with both the law and good practice and respects individuals’ rights. The company will be open and honest with individuals whose data is held and provide training and support for staff who handle personal data, so that they can act confidently and consistently.
In the event of data breaches the Supervisory Authority (the ICO) will be notified within 72 hours. In addition, for major breaches the data subjects will be notified without delay. A personal data breach means a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data.
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Responsibilities | |
The Company Directors | The Company Directors has overall responsibility for ensuring that the organisation complies with its legal obligations.
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Data Protection Officer | The Data Protection Officer is Adnaan Ahmad, Director, AAR. His responsibilities include:
· Data Protection responsibilities · Reviewing Data Protection and related policies · Advising other staff on Data Protection issues · Ensuring that Data Protection induction and training takes place · Notification to the ICO if required · Handling subject access requests · Approving unusual or controversial disclosures of personal data · Approving contracts with Data Processors
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Employees | All staff should read, understand and accept any policies and procedures that relate to the personal data they may handle in the course of their work.
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Types of information collected from research clients | |
Individuals’ names | We record the names and contact details of the individuals within institutions with whom we have research supply agreements.
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Business name and contact details | We record the names, ‘know your client’ information and contact details of the institutions with which we have research supply agreements.
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Updating | We have a regular cycle of checking, updating or discarding old data on our staff and research clients.
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Lawful basis for processing information | |
Underlying principles | The lawful basis for the personal data processed is one or more of the following, described in Article 6 (1) of the General Data Protection Regulation:
Contract: the processing is necessary for a contract we have with the individual, or because they have asked us to take specific steps before entering into a contract.
Legitimate interests: the processing is necessary for our legitimate interests or the legitimate interests of a third party unless there is a good reason to protect the individual’s personal data which overrides those legitimate interests.)
Data collected from our research clients is on the basis of (b) Research contracts and (f) Our legitimate interests.
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Withdrawing consent | Once given, consent can be withdrawn, but not retrospectively. There may be occasions where AAR has no choice but to retain data for a certain length of time, even though consent for using it has been withdrawn.
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How information is collected and stored | |
Web server information | We record the name, email address, postal address and telephone number of individuals filling in the form on the Contact page on the website. This information is not transferred outside the EEA and is stored on our own web server in the United Kingdom.
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Cookies | We do not use cookies on our website.
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We collect and store emails on three personal computers and on our email server in the United Kingdom. Information is not transferred outside the EEA.
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Bulk Email provider | We use a third-party provider, 1&1 Internet, to deliver our research products. We gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our products. For more information, please see 1&1 Internet’s privacy notice. |
Hard drive and back ups | We store information on the hard drives of computers and back it up on Hard drives and Google cloud-based systems.
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Disclaimer | Transmission of information over the internet is not entirely secure, and if you submit any information to us over the internet (whether by email, via our website or any other means) you do so entirely at your own risk.
We cannot be responsible for any costs, expenses, loss of profits, harm to reputation, damages, liabilities or any other form of loss or damage suffered by you as a result of your decision to transmit information to us by such means.
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Phone | We log all telephone calls with research clients for monitoring purposes but do not record conversations.
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Paper copies | Information from compliance procedures, such as on-boarding, research handling and quarterly compliance meetings, is stored on hard copy files and kept in secure storage.
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Disclosure and use of information from research clients | |
Commitment | AAR is committed to ensuring that Data Subjects are aware that their data is being processed and
· for what purpose it is being processed · what types of disclosure are likely, and · how to exercise their rights in relation to the data
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Delivering research | We retain contact details of research clients so that we can provide them with research products in accordance with the Agreements we have with them.
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Your rights in relation to your information | |
Your rights in relation to information | Subject to certain limitations on certain rights, you have the following rights in relation to your information, which you can exercise by contacting the Data Protection Officer by email at adnaan@thetechanalyst.com or in writing to: AAR, 36 Mizen Way, Cobham, KT11 2RH or by phone on 07880781260:
– to request access to your information and information related to our use and processing of your information; – or request the erasure of personal data (right to be forgotten) providing there is no overriding legitimate grounds;
The controller will provide information on action taken on request to the data subject without undue delay and in any event within one month of receipt of the request.
In accordance with Article 77 of the General Data Protection Regulation, you also have the right to lodge a complaint with a supervisory authority, which is the Information Commissioner’s Office (ICO), whose website is below.
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Employee training & acceptance of responsibilities | |
Induction | All employees of AAR who have access to any kind of personal data will have their responsibilities outlined during their induction procedures.
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Continuing training | Data Protection issues will be covered during employee training, team meetings, supervisions, etc.
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Further information | |
For more information | https://ico.org.uk/for-organisations/guide-to-the-general-data-protection-regulation-gdpr/ |